Arrival and Dismissal | Attendance | Birthdays | Change of clothing | Communication | Discipline | Emergencies | Lockers | Medication | Policy on Illness/Fever | Parent Participation | School closing | STEP | Supplies and Toys | Tuition and Fees

Arrival and Dismissal

• Enter at the Wilson Avenue entrance
• The school is open from 6:30 a.m. to 5:30 p.m. Monday through Friday
• Kindergarten class begins at 8:00 a.m.; Pre-K 2 at 8:10 am;all other classes go to the rooms by 8:30 a.m.
• School doors are locked at 8:45 a. m.
  • At both arrival and dismissal times parents must accompany their child to the locker to check for notes, papers, folders, etc., that need to go home Parents log in their child on the class list located at the entrance to the playroom, at arrival and dismissal; include both the time and the signature of the parent/designated person who is dropping off or picking up the child
  • At pickup time, parents are asked to check the family folders located near the office
  • Under no conditions will a child be permitted to leave with anyone other than a parent, unless written permission is given to the Director
  • Designated persons other than parents picking up the child for the first time will be asked to present identification, eg., photo ID/valid driver’s license

  Attendance

  • Please call the school by 9 a.m. if your child will be absent.
  • On the day the child returns to school, parents send a note explaining the absence
  • In case of prolonged illness, parents inform the school by 9 a.m. the first day only
  • If families plan a trip during school time, and, will take their child, they are asked to inform the office beforehand

  Birthdays

  • Children’s birthdays and half birthdays for summer birthdays may be celebrated in the classroom. Parents may bring bakery or store baked treats to school. The teachers prefer cookies, simple cupcakes or a packaged treat that is easy to distribute and clean up.

  • If any children have a food allergy or other medical condition that prevents them from having the treat, the teachers try to provide a substitute snack from the school kitchen.

  Change of clothing

  • All students must have a change of clothing in a bag for emergencies
  • All clothing must be clearly marked with the child’s name
  • The extra set of clothes is kept in the classroom or locker

  Communication

          School

  • The Director sends home a weekly memo every Thursday
  • Additional notices and reminders are posted on the school door and the bulletin board near the front entrance
  • There is a file folder for every family located outside the school office—parents are asked to check the folder daily, take the information, and leave the folder in the file box
  • Telephone calls for emergencies
  • Conferences with teachers and parents
  • Incident/Accident reports—parents sign and receive a copy

          Teacher

  • Each child has a classroom folder. The teacher places it on the child’s locker or with the family folder every Friday. Parents are asked to return the folder on Monday

  • Telephone calls, when necessary
  • Brief meetings—at a time when the teachers are not supervising students
  • Kindergarten parent/teacher conferences are scheduled for January
  • At the request of a teacher or parent, private conferences can be scheduled at any time during the year
  • Teachers keep a daily log

  Discipline

  • Discipline is developmentally related to the child’s actions and will be in proportion to the particular behavior
  • The child will be made aware of the relationship between the act and the consequence
  • The staff uses practices designed and carried out to help individual children develop self-control and assume responsibility for their own actions—eg. speaking quietly with the child; redirecting the child’s behavior; brief time-out to gain control (usually a few minutes—according to age)
  • Teachers/the Director will inform parents when there is a concern about a child’s behavior
  • Consistency and cooperation between parents and school help the child develop a healthy social behavior

  Emergencies

           Personal/Family

  • If a child becomes sick or injured at school, every effort is made to notify parents immediately
  • It is essential that parents’ current home, work and cell phone numbers be registered in the school office at the beginning of each year and updated when changes occur
  • All Emergency Forms must be completed in their entirety, including names of the person(s)/phone numbers responsible for the child(ren) in the parents’ absence.

          Building

  • The school conforms to all fire regulations as designated by the State Fire Inspector

  • Fire drills are conducted to evacuate the school in an emergency

  • In case of a school emergency, every effort will be made to contact parents
  • Listen to radio station 1120 KMOX for information

  Lockers

  • The children’s lockers are located in the playroom.
  • Since two children share each locker, it is important that parents check the lockers daily and leave only the items that are needed for the day.
  • Some teachers leave the students’ class folders or projects on top of the lockers. Please check the area carefully each day.

  Medication

  • Sacred Heart Villa follows the guidelines for administration of medication as defined by the St. Louis Archdiocese.
  • Most medications do not need to be administered at school. Any medication that is given three times a day should be given at home (morning, after school and bedtime)
  • The school will not administer the FIRST dose of any medication.
    1. An emergency authorization form must be on file at the school listing the name of the child’s physician and phone numbers.
    2. Physician orders should detail:

    a. the full name of the student

    b. the name of the medication and

    c. dosage and route

    d. time interval the medication is to be given

    e. disgnosis or reason for medication

    3. Prescription information must be brought to school by an adult in the original container as dispensed by the pharmacy.

    4. Written consent of the parent/guardian for the school to administer the medication will be required. The school will also request permission from the parent to contact the physician regarding the medication administration.

    5. A record will be maintained of all medication given. It will include the student's name, date, time of administration and initials/name of the person administering it.

    6. Changes in the dose or timing of medication must originate from the physician. this note may be faxed or mailed to the school.

    7. Upon return of the medication the parent/guardian will be required to sign an acknowledgement of the receipt of the medication.

  • Parent Participation in school events

    • Ice Cream Social--August
    • Parent Meeting--September
    • Family Picnic—October/May
    • Thanksgiving celebration—parents volunteer to serve lunch
    • Christmas presentation--Kindergarten
    • Spring Programs—Pre-K; Dance/Creative Movement
    • May Crowning
    • Kindergarten Graduation
    • Barbecue/Silent Auction—April; all parents volunteer and sell dinner tickets

    School closing

    • Normally, the school is open during inclement weather.
    • However, it may be necessary to cancel school during severe weather conditions
    • Listen to radio station 1120 KMOX for school closing information
    • On those days, if parents choose to keep their child at home, it is not necessary to call the school..

      • Tuition and Fees

        • Tuition payments are due on or before the 20th day of each month from August to April unless another payment plan has been contracted
        • Tuition rates are budgeted by the nine months of the school year on a four week plan
        • Each family is responsible for paying the monthly tuition rate regardless of whether a child is absent due to illness or vacation
        • Checks are made payable to Sacred Heart Villa with the first and last name of the child/ren on the check
        • There is a service charge for checks returned due to insufficient funds
        • Tuition and activity/book fees are printed in the re-registration letters
        • All fees must be paid before a child leaves our program

        Links

        • www.scholastic.com
        • www.crayola.com